Tax Return Checklist

Please find below a list of the details/documents which we require in order to complete and submit your 2012 Tax Return. If you could just check through the list and send on details relevant to your own situation we would be most grateful. We appreciate that not all the details are relevant to you, so please ignore any that do not apply to you. Could we ask that you send in all your information in one go, rather than sending it in to us in bits and pieces. As we have an absolutely massive amount of mail during the busy season (April to July) this will help us enormously.

Update of sea service, to include a clear photocopy of your Discharge Book entries (including inside front cover which shows your personal details) or Discharge Certificates, plus qualifying tax day sheets, certified ships movements, proving precise dates of entering and leaving the UK, or the twelve mile limit.
Evidence in respect of any leave spent abroad, in terms of flight/ferry tickets, card receipts and/or other types of financial receipts, showing name, location and full date, so as to prove your absence.
If you are a Gas or Oil field worker, performing duties in the UK Sector of the North Sea, a signed and stamped statement from the Captain detailing time served onboard and the dates the vessel was outside the 12 mile limit at midnight, or a copy of the ship’s log. Also, considering the ruling made by the HMRC following the Pride South America case, and following further correspondence from the East Kilbride tax office, it would be best if you can also obtain copies of the Ships daily reports (DPR) for the whole tax year. This is the sort of detail that they are now requesting when auditing claims of this nature. Please be aware that the Revenue have stated they are not now prepared to accept a statement from the Captain of the vessel confirming that your vessel did not, during the 2011/12 tax year, undertake any exploration for, or exploitation of, minerals whilst standing or stationed in any waters for in excess of 120 hours. This is a change from what we were told previously, so do bear in mind the level of evidence that is now required to verify this type of claim.
Pay and tax details, in the form of your 2012 P60 or End of Year Financial Statement, if not, all of your payslips from April 2011 through to March 2012.
If you have received any benefits in kind or further income related to your job, you should also provide your form P11D, Bond Profit statements or similar.
If you are receiving a pension in addition to your employment income, i.e. forces pension, I will require the 2012 P60 which you should receive in this regard.
If you are a Cadet or have been on study leave, your precise dates of attendance at college and whether receiving full pay and/or specified income during this period.
If you have changed employment or had several employers, we will need the precise dates of starting and finishing with each employer and the relevant P45(s) or all payslips received during that employment.
If you have been unemployed we will also need your P60U or statement of benefit received together with dates of unemployment.
If you have investment income, such as shares and savings we will need details of these. The types of things we require are Certificates of Deduction of tax for each savings account and Share Dividend Vouchers.
We also require details of private pensions or Freestanding AVCs (if you don’t know what one is you haven’t got one!) which you may be paying into, to include the name of the pension provider and your membership number. Also can you confirm the NETT amount you paid into the scheme during the period 6th April 2011 and 5th April 2012?
Should it be the case you have a property which is rented out, we will require full details of rents received and expenses incurred, for which you have receipts. If you have an Agent collecting the rent for you, they usually provide this. However, please do NOT send us all your receipts etc, all we need is a list of the amounts received and expenses incurred. Also, if you have a loan on that property we need a statement from the Mortgage Lender confirming the amount of interest paid on the loan during the 2011/12 tax year i.e. period ending 5th April 2012. Please also advise if you sell an investment/rental property so we can advise the best course of action. However, do bear in mind that we are not qualififed Accountants and so, if we feel a case is getting too involved, we will advise you to take more specialized advice from a local Accountant in your area.
If you have a Student Loan and you earn in excess of £15,000 per year then you will need to make repayments to the Student Loan Company. So that we can complete your tax return correctly we need to know whether you have such a loan outstanding and the amount of any repayments made during the 2011/12 income tax year.
If you are expecting an income tax refund could you please, when sending in your details, also let us have your account details into which you would like the refund to be paid. Do bear in mind that the Revenue are increasingly reluctant to issue cheques due to security issues in the post so this is the safest way to receive your hardearned tax refund!
If you have already received any refunds of tax in respect of the 2011/12 year, of which we are not aware, could you please let us have full details together with correspondence from the Revenue.